Senior Executive Assistant (Temporary position)
AppZen
Administration
San Jose, CA, USA
Posted on Nov 27, 2024
AppZen is the leader in autonomous spend-to-pay software. Its patented artificial intelligence accurately and efficiently processes information from thousands of data sources so that organizations can better understand enterprise spend at scale to make smarter business decisions. It seamlessly integrates with existing accounts payable, expense, and card workflows to read, understand, and make real-time decisions based on your unique spend profile, leading to faster processing times and fewer instances of fraud or wasteful spend. Global enterprises, including one-third of the Fortune 500, use AppZen’s invoice, expense, and card transaction solutions to replace manual finance processes and accelerate the speed and agility of their businesses. To learn more, visit us at www.appzen.com.
We are seeking a highly organized Senior Executive Assistant to support our team for a temporary 5 month period, beginning in January 2025. The Senior Executive Assistant will be responsible for providing advanced support to a group of C-Suite executives. This role requires strong problem-solving abilities and the ability to work independently with a high level of autonomy. This role is required to work in-office 3 days/week (M/Tu/Th).
Responsibilities:
- Provide executive assistant support to C-Suite group of executives, including heavy calendar management, travel bookings, and coordinating customer meetings)
- Act as the point of contact between the executives and internal/external clients
- Handle requests and queries appropriately
- Manage weekly executive team meeting and daily check-in agendas; take notes and facilitate followup on action items; prepare weekly presenters on OKRs to the exec team
- Manage weekly all hands agenda and prepare weekly presenters
- Manage board meeting schedule and coordinate with board members
- Manage OKR program including reporting and formulation of quarterly OKRs by stakeholders
- Plan executive team offsite events
- Assist with special projects and tasks as needed
Requirements:
- Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other executive support position
- Full comprehension of office management systems and procedures
- Excellent knowledge of Google Workspace
- Exemplary planning and time management skills
- Ability to multitask and prioritize daily workload
- High level verbal and written communications skills
- Discretion and confidentiality
We are equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.