About Distyl AI:

Distyl AI develops production-grade AI systems to power core operational workflows for Fortune 500 companies. Powered by a strategic partnership with OpenAI, in-house software accelerators, and deep enterprise AI expertise, we deliver working AI systems with rapid time to value – within a quarter.

Our products have helped Fortune 500 customers across diverse industries, from insurance and CPG to non-profits. As part of our team, you will help companies identify, build, and realize value from their GenAI investments, often for the first time. We are customer-centric, working backward from the customer’s problem and holding ourselves accountable for creating both financial impact and improving the lives of end-users.

Distyl is led by proven leaders from top companies like Palantir and Apple and is backed by Lightspeed, Khosla, Coatue, Dell Technologies Capital, Nat Friedman (Former CEO of GitHub), Brad Gerstner (Founder and CEO of Altimeter), and board members of over a dozen Fortune 500 companies.

What We Are Looking For:

Distyl is looking for a highly organized and detail-oriented Operations Coordinator to optimize operations for our New York office. In this role, you will play a key part in creating a productive and welcoming environment for our team and our guests while ensuring smooth day-to-day operations.

The ideal candidate thrives in a fast-paced environment, excels at managing multiple priorities, and has a strong passion for enabling team success through operational excellence. You will support office logistics, operations, and culture initiatives, ensuring that Distyl continues to attract top talent and operate efficiently.

Key Responsibilities:

NY Office Management – 20%

• Ensure the New York office is clean, stocked, and operational.

• Own office logistics, supplies, visitor experience, and support an upcoming office move.

Culture & Engagement – 10%

• Coordinate team events, celebrations, swag, and engagement programs that foster connection across offices.

• Support internal communications and feedback loops to continuously improve the employee experience.

Onboarding Support – 10%

• Deliver a smooth onboarding experience for new hires across NY and SF, including Day 1 logistics, scheduling, and in-person support.

• Coordinate onboarding communications, account setup, and monthly onboarding cohorts.

Recruiting Coordination – 30%

• Manage interview scheduling and candidate logistics across phone, video, and onsite interviews.

• Partner with recruiters and hiring managers to ensure a seamless, timely, and positive candidate experience.

• Own onsite interview operations for the NY office and help resolve scheduling changes efficiently.

Administrative Operations – 30%

• Support day-to-day operational needs, including recurring admin tasks, internal tracking, and IT coordination.

• Assist with planning and logistics for team offsites, colocations, and cross-functional projects.

Qualifications:

• Experience: 1-3 years in a role focused on office management or administrative support, ideally in a startup or fast-paced environment.

• Skills: Strong organizational and time-management skills, with the ability to manage competing priorities and handle confidential information.

• Attention to Detail: Exceptional attention to detail, ensuring precision in all tasks and processes.

• Communication: Excellent verbal and written communication skills, with the ability to collaborate effectively across teams.

• Problem-Solving: A proactive and resourceful mindset, with a knack for identifying and resolving operational challenges efficiently.

• Logistics: This is a hands-on role where you'll be

What We Offer:

• Competitive salary and benefits package, including equity options and healthcare.

• The opportunity to work at a mission-driven AI startup that is transforming how Fortune 500 companies operate.

• A fast-paced, dynamic work environment where your contributions will directly impact the company’s success.

• A collaborative culture that values professional growth and encourages taking on new responsibilities.

• Exposure to cutting-edge AI technologies and the opportunity to support a world-class team.

If you are a proactive, detail-oriented professional who excels in supporting high-powered teams, we encourage you to apply and join our mission of enabling the future of AI-powered enterprises.

Note: This role will be based in our New York office. You will be required to be in office 4-5 days per week.