🙌Executive Assistant to the CEO
Lindy
Administration
USD 110k-160k / year + Equity
Posted on Apr 26, 2025
Executive Assistant to the CEO
About Lindy
We're on a mission to free humanity from work.
As crazy as it sounds, humanity has already free itself once — from hard, menial work. We’re just finishing the job, and using AI agents to get us rid of knowledge work.
Our goal is to build "AI employees" which can collaborate with humans and other AI employees alike, over all channels (email, Slack, Zoom, etc), pursue ambiguous goals in changing contexts, and continuously learn from their experience.
The Role
As the Executive Assistant to the CEO at Lindy, you will provide comprehensive administrative support to the founder, own calendar management, lead company onboarding, and coordinate with external contractors and agencies. This role requires exceptional organization, proactive problem-solving, and the ability to thrive in an ambiguous dynamic startup culture.
We are an in-office company and this role will require in-office presence 5 days a week.
Who You Are
Manage and prioritize the founder’s calendar, appointments, and meeting logistics, ensuring optimal time allocation and preparation for all engagements
Serve as the primary point of contact for scheduling, both internally and externally, and handle all communications regarding the founder’s availability
Handle confidential information with the utmost discretion and professionalism
Assist with travel arrangements, expense reporting, and ad hoc personal tasks as needed
Maintain digital organizational systems (e.g., G-Suite, Notion, Slack) to streamline workflows and documentation
World-class written communication skills
Ability to operate with high ambiguity
Strong organizational skills and ability to prioritize and manage multiple tasks without anything falling through the cracks
Deep attention to detail
Resourcefulness, agency and ability to “figure it out”
Strong work ethic
Stellar collaboration skills
Responsibilities
Process and triage email
Keep the CEO advised of time-sensitive matters
Help manage the CEO’s calendar in conjunction with his Lindy AI Agent, and help him audit his time
Oversee the end-to-end onboarding process for new hires, including preparing materials, ordering equipment, and ensuring a smooth integration into the company
Coordinate travel arrangements for CEO and potential candidates
Partner with Recruiting to collaborate the CEO’s calendar and interviews
Manage Accounts Payable with the support of the company accountants
Managing software permissions (e.g. granting access to teammates)
Go-to resource for employee needs as pertains to HR, Immigration and other day to day needs
Additional tasks as needed
Requirements
3-5+ years of experience as an Executive Assistant, ideally in a startup or high-growth environment working for C-suite level executives
Proven expertise in calendar management and executive support, with the ability to anticipate needs and proactively resolve scheduling conflicts
Strong organizational skills and attention to detail; able to manage multiple priorities and deadlines in a fast-paced setting
Experience managing onboarding processes and working with HR or operations teams
High level of discretion, trustworthiness, and emotional intelligence
Tech-savvy, with proficiency in G-Suite, Notion, Slack, and other productivity tools
Flexible and adaptable, willing to work outside standard business hours as needed
Ability to work in person 5 days a week from a San Francisco office
Benefits
Competitive salary and generous equity
Health coverage
Subsidized lunch program
The fun of working at a no-nonsense startup that just wants to build an amazing product and business
Compensation
Salary Range: 110K to 160K OTE