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Sr. Manager, Payroll

Scale AI

Scale AI

Accounting & Finance
San Francisco, CA, USA · New York, NY, USA
Posted on Friday, May 24, 2024

Scale AI is seeking a highly motivated Sr. Manager of Global Payroll to join our growing accounting team who can take ownership of all aspects of the payroll function, and help lead and manage the company’s payroll function as we continue to rapidly grow and expand domestically and globally. In addition, you’ll have the opportunity to work in a dynamic, fast and high-growth environment.

The ideal candidate thrives in a high-growth start-up, is detail-oriented, and has excellent interpersonal and communication skills. Additionally, the candidate has demonstrated the ability to build scalable cross-functional relationships through systems and process implementation. We hope you will join our team!

What you’ll be doing:

  • Hands on payroll processing for 1,000+ employees including multi-state and international locations accurately and timely
  • Manage third-party vendors and the preparation, analysis and maintenance of all payroll related reports, including governmental and regulatory filings, and payroll and benefit reconciliations. Support payroll and 401k audits when they occur.
  • Drive key payroll related projects as we build for scale. Be the payroll liaison and expert for larger cross-functional initiatives impacting payroll, including, but not limited to new payroll system implementations
  • Collaborating cross-functionally with HR and Finance to both implement new processes and improve on existing processes
  • Maintain the payroll interface and payroll-related general ledger entries for the company’s month-end close and related reconciliations on a department level looking for opportunities to improve and implement best in class processes and systems
  • Research new payroll tax legislations, identify the reporting requirements, options and applicable risks.
  • Develop and enforce payroll policies and procedures to ensure proper internal controls and efficient processes
  • Build a global payroll team that thrives in a fast paced environment. Through mentoring and coaching, develop subject matter expertise across the team on all payroll related matters i.e. benefits, tax, exempt and payroll reporting compliance for domestic and international employees.
  • Communicate with employees and others in a professional and courteous manner while maintaining strict confidentiality of all information
  • Assist with other ad hoc projects as needed

What we’re looking for:

  • Minimum 10 years of relevant end to end global payroll processing including Companies with 1,000+ employees and over international subsidiaries (Mexico, UK, Germany, Hungary and Philippines a plus).
  • Advanced knowledge of ADP wfn required, and Advanced global system skills including HRIS, benefits accounting, equity admin, time tracking, and leave administration required
  • Knowledge of payroll legislation, regulations, and payroll taxes and related compliance requirements including equity taxation
  • Understanding of Payroll Accounting and the related debits and credit entries
  • Experience developing and maintaining pay policies, payroll calendars, payroll checklists, controls, process maps and other procedural documentation
  • Experience with scaling the payroll function through implementation of new payroll systems and process improvement
  • Strong Excel skills
  • Experience with NetSuite, BambooHR, a big plus
  • Exceptional communication and relationship building skills
  • Outstanding work ethic, a self-starter who is passionate about helping and serving others
  • Experience mentoring and managing a payroll team
  • Bachelor’s Degree preferred (focus in accounting, finance or related field is highly preferred)
  • CPP and CEP designation preferred

Compensation packages at Scale for eligible roles include base salary, equity, and benefits. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position, determined by work location and additional factors, including job-related skills, experience, interview performance, and relevant education or training. Scale employees in eligible roles are also granted equity based compensation, subject to Board of Director approval. Your recruiter can share more about the specific salary range for your preferred location during the hiring process, and confirm whether the hired role will be eligible for equity grant. You’ll also receive benefits including, but not limited to: Comprehensive health, dental and vision coverage, retirement benefits, a learning and development stipend, and generous PTO. Additionally, this role may be eligible for additional benefits such as a commuter stipend.

The base salary range for this full-time position in the location of San Francisco is:
$150,000$210,000 USD

About Us:

At Scale, we believe that the transition from traditional software to AI is one of the most important shifts of our time. Our mission is to make that happen faster across every industry, and our team is transforming how organizations build and deploy AI. Our products power the world's most advanced LLMs, generative models, and computer vision models. We are trusted by generative AI companies such as OpenAI, Meta, and Microsoft, government agencies like the U.S. Army and U.S. Air Force, and enterprises including GM and Accenture. We are expanding our team to accelerate the development of AI applications.

We believe that everyone should be able to bring their whole selves to work, which is why we are proud to be an affirmative action employer and inclusive and equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability status, gender identity or Veteran status.

We are committed to working with and providing reasonable accommodations to applicants with physical and mental disabilities. If you need assistance and/or a reasonable accommodation in the application or recruiting process due to a disability, please contact us at Please see the United States Department of Labor's Know Your Rights poster for additional information.

We comply with the United States Department of Labor's Pay Transparency provision.

PLEASE NOTE: We collect, retain and use personal data for our professional business purposes, including notifying you of job opportunities that may be of interest and sharing with our affiliates. We limit the personal data we collect to that which we believe is appropriate and necessary to manage applicants’ needs, provide our services, and comply with applicable laws. Any information we collect in connection with your application will be treated in accordance with our internal policies and programs designed to protect personal data.