Personal Assistant to CEO and Family
Workstream
Workstream is a mission-driven company that believes in building premium, modern software solutions for hourly businesses. There are 2.7 billion hourly workers, who make up 80% of the global workforce, but they've been heavily underserved by technology and deserve better. We help local businesses around you hire, manage, and pay qualified workers.
Our customers include leading brands from multiple sectors, including Burger King, Carl's Jr./Hardee's, IHOP, KFC, and Culvers. At series B, we are quickly expanding our product portfolio. We are backed by legendary VCs and industry experts like Founders Fund, BOND, and Coatue.
We are seeking a highly organized and resourceful Personal Assistant to support a dynamic CEO and their family. This role requires exceptional attention to detail, discretion, and the ability to manage a wide range of professional and personal responsibilities across multiple time zones and households.
Key Responsibilities:
- Calendar Management: Maintain and coordinate complex calendars for the CEO and family, balancing business meetings, personal appointments, and travel.
- Family Scheduling: Oversee day-to-day logistics for family activities including school, extracurriculars, and personal appointments, working closely with the nanny, schools, tutors, and coaches.
- Travel Coordination: Plan and manage domestic and international travel, including flights, hotel accommodations, transportation, and detailed itineraries.
- Property Oversight: Assist in the management of multiple rental properties, both domestic and international; coordinate home maintenance, renovations, and vendor relationships.
- Expense Tracking: Track, categorize, and report monthly family expenses to ensure financial organization and clarity.
- Payments & Reimbursements: Manage payments and reimbursements for household employees and service providers through Zelle, Venmo, and wire transfer.
- Legal & Immigration Support: Assist with legal-related matters such as visa applications and liaise with immigration counsel to ensure timely submissions and compliance.
Qualifications:
- Prior experience supporting a high-level executive or HNW family in a similar capacity.
- Strong project and time management skills, with the ability to juggle competing priorities.
- High level of discretion, integrity, and emotional intelligence.
- Proficiency with digital tools and payment platforms (e.g., Google Suite, Zelle, Venmo).
- Experience handling international travel and working across multiple time zones is preferred.
- Ability to anticipate needs and take initiative without constant supervision.
- Bilingual in Chinese (Mandarin) is a strong plus
- Must have a valid driver’s license, reliable vehicle, and be comfortable running errands or transporting items as needed.
Salary Range: In compliance with the California Pay Transparency Law, the salary range for this role is $90,000-$120,000 in San Francisco. This range is not inclusive of our discretionary bonus or equity package. When determining a candidate’s compensation, we consider a number of factors including skillset, experience, job scope, and current market data.
Additional Information
Workstream provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
We are committed to the full inclusion of all qualified individuals.