People Ops Admin
Xendit
Xendit provides payment infrastructure across Southeast Asia, with a focus on Indonesia, the Philippines and Malaysia. We process payments, power marketplaces, disburse payroll and loans, provide KYC solutions, prevent fraud, and help businesses grow exponentially. We serve our customers by providing a suite of world-class APIs, eCommerce platform integrations, and easy to use applications for individual entrepreneurs, SMEs, and enterprises alike.
Our main focus is building the most advanced payment rails for Southeast Asia, with a clear goal in mind — to make payments across and within SEA simple, secure and easy for everyone. We serve thousands of businesses ranging from SMEs to multinational enterprises, and process millions of transactions monthly. We’ve been growing rapidly since our inception in 2015, onboarding hundreds of new customers every month, and backed by global top-10 VCs. We’re proud to be featured on among the fastest growing companies by Y-Combinator.
About the Job
As a People Ops Admin, you will play a vital role in keeping our people operations smooth and compliant. You’ll handle key responsibilities such as consultant registration, contract monitoring, official receipt management, and ensuring adherence to statutory requirements with government agencies. Your work will help maintain accurate records and provide the administrative backbone that supports both our employees and the business. You’ll work closely with the team to ensure processes are efficient and compliant, directly contributing to a productive and positive workplace.
We’re looking for someone detail-oriented, organized, and eager to grow their HR career. In this role, you’ll face the challenge of balancing multiple priorities while learning the ins and outs of HR operations. At the same time, you’ll have the chance to make a real impact on the company’s success and be part of a dynamic, fast-growing environment.
Minimum Qualifications
- Diploma or Bachelor degree in any major
- Fresh graduates are welcome to apply but 1-2 years of experience in any business is preferred.
Preferred Qualifications
- Knowledge of HR processes: Recruitment, timekeeping, payroll, government contributions (SSS, PhilHealth, Pag-IBIG, BIR), and employee records.
- Administrative skills: Filing, documentation, office management, and correspondence.
- Computer literacy: MS Office (Word, Excel, PowerPoint), HRIS systems, and payroll software.
- Communication skills: Both written and verbal (English & Filipino).
- Interpersonal skills: Ability to deal with employees across all levels.
- Organization & multitasking: Managing multiple HR and admin functions.
- Familiarity with Philippine Labor Code and labor standards.
- Understanding of statutory requirements (SSS, PhilHealth, Pag-IBIG, BIR tax compliance).
Responsibilities
- Register newly engaged consultants with the Bureau of Internal Revenue (BIR).
- Secure the Authorization to Print (ATP) for Official Receipts (OR).
- Arrange for notarization of the Sworn Declaration.
- Record Official Receipts (OR) on a monthly basis.
- Collect ORs from consultants who manage their own filings.
- Compile and scan all ORs into one document and store them in Google Drive.
- Maintain individual hard-copy OR files in the designated filing cabinet.
- Prepare Sworn Declarations for all consultants.
- Ensure Sworn Declarations are duly notarized annually and/or whenever a new consultant joins.
- Monitor the validity and compliance of consultant and employment contracts.
- Perform closure process for an inactive consultant
- Perform ad hoc tasks as may be assigned by the Hiring Manager.
- Do whatever it takes to make Xendit succeed